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BidFilter
Test a tender

Tender qualification for commercial subcontractors

Tender qualification before estimating.

BidFilter checks tender invitations against the type of work your business typically bids for and returns a BID, REVIEW or PASS result.

It works alongside existing tender platforms, email and estimating software.

Test a tenderView an example

Manual demo, using a tender your team has already reviewed

Example: an incoming tender for the Westmead Medical Centre electrical services package is compared with a company bid profile and returned as BID, 94% match.
Incoming tenderFwd 09:14

Westmead Medical Centre

Electrical Services Package

Location
Westmead NSW
Tender closes
14 October 2026
Package
Commercial electrical
Drawings.pdfSpecification.pdfTender form.docx

BIDFILTER

Compared with
Acme Electrical profile

QualificationAcme Electrical
BID

94%Match

  • ScopeCommercial electricalMATCH
  • LocationWithin preferred regionMATCH
  • SectorHealthcare projectMATCH
  • Project sizeWithin target project rangeMATCH

One input. One qualification.

BidFilter compares an opportunity with a company's tender preferences.

The tender invitation is the only input. The company bid profile is set up once and used as the reference for every qualification.

Tender invitation

Forwarded from email, a builder or a tender platform.

Company bid profile

Trade, region, project value, preferred sectors and exclusions.

BIDFILTER

Compares the tender with the profile, criterion by criterion.

  • BIDClosely matches the criteria
  • REVIEWOne or more criteria to review
  • PASSDoes not appear to match

FIG. 1Qualification flow. Each invitation is compared with the same bid profile and returned with one result and the factors behind it.

How it works

A company profile is set up once. Tender invitations are then forwarded as they arrive, and each one is returned with a qualification.

  1. Step 1: Define the work the business bids for

    These criteria form the basis of each qualification.

    Bid profileAcme Electrical
    Trade
    Commercial electrical
    Region
    Sydney + 150 km
    Project value
    $250k – $4m
    Sectors
    • Healthcare
    • Education
    • Commercial
    • Data centres
    Excluded
    • Residential
    • Maintenance
    • Selected builders

  2. Step 2: Forward a tender invitation

    Tender invitations can be forwarded without changing the existing tender workflow.

    ForwardAny email client
    To
    your-company@bidfilter.sh
    Subject
    FWD: Westmead Medical Centre — Electrical Tender

    ———— Forwarded message ————

    You are invited to tender for the Electrical Services Package at Westmead Medical Centre. Tenders close 14 October 2026.

    • Drawings.pdf
    • Specification.pdf
    • Tender form.docx

  3. Step 3: Receive a qualification

    Each invitation is returned with one of three results and the criteria behind it.

    • BID

      The opportunity closely matches the company's bidding criteria.

    • REVIEW

      The opportunity may be relevant, but one or more criteria require review.

    • PASS

      The opportunity does not appear to match the company's defined bidding criteria.

Example qualifications

The same company profile can produce different results depending on the opportunity.

Opportunities

Each assessed against the same bid profile.

TenderCommercial electrical package

Westmead Medical Centre

Hospital building works

Location
Westmead NSW
Sector
Healthcare
Package value
A$850k
Tender closes
14 Oct 2026
BID

94% match

The opportunity closely matches the company's bidding criteria.

  • Commercial electrical scope
  • Healthcare sector
  • Preferred location
  • Target project size
  • ScopeMATCHProfile: Commercial electricalTender: Commercial electrical package
  • SectorMATCHProfile: Healthcare, education, commercial, data centresTender: Healthcare
  • LocationMATCHProfile: Sydney + 150 kmTender: Westmead NSW, ≈ 21 km
  • Project sizeMATCHProfile: $250k – $4mTender: A$850k estimated package
  • ExclusionsCLEARProfile: Residential, maintenance, selected buildersTender: None identified

Designed to sit alongside existing tender tools.

BidFilter is not intended to replace tender platforms or estimating software.

Opportunities can continue to arrive through existing sources such as email, builders and tender platforms.

  • Email
  • Tender platform
  • Builder

BIDFILTER

Qualifies each invitation against the bid profile.

  • BID
  • REVIEW
  • PASS

Existing estimating process

Detailed review, pricing and submission.

FIG. 2Suitable opportunities can then continue through the existing estimating process. The decision to estimate remains with the business.

  • New
  • Existing

An initial filter before detailed estimating.

Reviewing an opportunity takes time even when the final decision is not to bid.

BidFilter provides an initial qualification using criteria already defined by the business.

Invitations, one month

Illustrative example
  • 64Tender invitations
  • 21Match company criteria
  • 13Selected for estimating

FIG. 3One month of invitations for a hypothetical electrical subcontractor. These figures are not customer data.

Qualification, not estimating.

BidFilter doesIncluded

  • Assess fit with company criteria
  • Identify relevant project attributes
  • Flag exclusions
  • Return BID / REVIEW / PASS
  • Explain the factors behind the result

BidFilter does notNot included

  • Prepare estimates
  • Calculate quantities
  • Submit bids
  • Respond to builders
  • Replace estimating software
  • Automatically reject invitations

Pricing

BidFilter

Tender qualification based on your company's bidding criteria.

Contact sales

Includes

  • BID / REVIEW / PASS qualification
  • Custom bidding profile
  • Qualification reasons
  • Email-based tender workflow
Test a tender

Request a tender qualification demo.

Submit your bidding criteria and send us an existing tender. We'll prepare a BidFilter qualification for you.

Test a tender
  1. 1Describe the work your business typically bids for.
  2. 2Email a tender your team has already reviewed.
  3. 3Receive a BID, REVIEW or PASS qualification by email.
  4. 4Compare it with the decision your team made.

The demonstration is currently prepared manually, using a tender your team has already reviewed, so the result can be compared with a real decision.

Commercial information should remain private.

Private tender processing
Tender information is used to provide the qualification service.
Customer separation
Tender information is not made available to other customers.
Deletion
Tender data can be deleted on request.

Questions

How does the demo work?
Submit your bidding criteria, then email a tender your team has already reviewed. The qualification is currently prepared manually and returned by email, so it can be compared with the decision your team made.
What does BidFilter assess?
BidFilter compares information in a tender invitation with the bidding criteria defined by the business.
Does BidFilter replace EstimateOne or other tender platforms?
No. BidFilter is designed to work alongside existing tender sources and estimating systems.
What happens when the result is unclear?
The opportunity is returned as REVIEW rather than BID or PASS.
Does BidFilter automatically decline tenders?
No. BidFilter provides a qualification result only. Decisions and communication with builders remain with the business.
What information can be included in the company profile?
Profiles can include trade, project type, location, project size, preferred sectors and specific exclusions.

See how BidFilter qualifies a tender.

Submit your bidding criteria and send us an existing tender. We'll prepare a BidFilter qualification for you.

Test a tenderView example